| <?xml version="1.0" encoding="UTF-8"?> |
| <org.eclipse.epf.uma:TaskDescription xmi:version="2.0" |
| xmlns:xmi="http://www.omg.org/XMI" xmlns:org.eclipse.epf.uma="http://www.eclipse.org/epf/uma/1.0.5/uma.ecore" |
| xmlns:epf="http://www.eclipse.org/epf" epf:version="1.5.0" xmi:id="-ffYBUOhR5mZssG9eZxktmg" |
| name="organise_workshop,_sruWxAjqEdyj5bYZ0eCR5g" guid="-ffYBUOhR5mZssG9eZxktmg" |
| changeDate="2007-06-08T16:16:27.390-0700" version="1.0.0"> |
| <mainDescription><a id="XE_workshop__organize" name="XE_workshop__organize"></a> 
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| <p class="MsoNormal" style="MARGIN: 3pt 0cm">
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| To make the better use of the development and business team's time it is important to plan in advance the workshop
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| sessions and to clearly state what is in the agenda. We recommend organizing the day in two parts:
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| </p>
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| <ul style="MARGIN-TOP: 0cm" type="disc">
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| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l0 level1 lfo1; tab-stops: list 36.0pt">
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| Do morning discovery workshop using elicitation techniques with the project stakeholders and <a
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| href="./../../abrd/roles/subject_matter_expert_D73B48C5.html" guid="_XiII5AqBEdyPCr4G1Tb79A">Subject Matter
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| Expert</a>. During the <a href="./../../abrd/deliveryprocesses/Cycle%201-%20Harvesting_93DF97D7.html"
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| guid="_6I7r4RDDEdyJtJ3PbfdVDw">Phase 1</a> of the rule set development analyst team may want to use the rule
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| template document to enter the rule description and use some simple diagramming techniques to define the business
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| entities (A good tool is the UML class diagram but without the details of the methods)
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| </li>
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| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l0 level1 lfo1; tab-stops: list 36.0pt">
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| End of the morning and in the afternoon, the analyst and development team should perform the analysis activities
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| and starting in phase 2 the construction tasks
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| </li>
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| </ul>
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| <p class="MsoNormal" style="MARGIN: 3pt 0cm">
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| As explained in <a href="./../../abrd/guidances/concepts/cycle_approach_7FA44D8F.html" guid="_ftAoIAjrEdyj5bYZ0eCR5g">A
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| Phase Approach</a> the discovery workshops are in phase 1, 2, and 3, but with different frequency of occurrence. Phase
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| 1 and 2, the workshops can be set every morning, but starting on phase 3 it could happen every two days or more (but
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| never more than a week to keep the focus).
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| </p><br class="MsoNormal" style="MARGIN: 3pt 0cm" />
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| <br />
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| <p class="MsoNormal" style="MARGIN: 3pt 0cm">
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| The team should verify to have access to a dedicated meeting room with white boards, pencils, paper; post it, and
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| potentially a UML tool to quickly develop diagrams..
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| </p></mainDescription> |
| <sections xmi:id="_sruWyQjqEdyj5bYZ0eCR5g" name="Select a decision point" guid="_sruWyQjqEdyj5bYZ0eCR5g"/> |
| <sections xmi:id="_sruWxwjqEdyj5bYZ0eCR5g" name="Set the agenda" guid="_sruWxwjqEdyj5bYZ0eCR5g"/> |
| <sections xmi:id="_sruWxgjqEdyj5bYZ0eCR5g" name="Name a moderator" guid="_sruWxgjqEdyj5bYZ0eCR5g"> |
| <sectionDescription><P class=MsoNormal style="MARGIN: 3pt 0cm">To organize the session the project team may need to name a moderator responsible of managing the meeting and keeping the team on track. His other roles are:</P> |
| <UL style="MARGIN-TOP: 0cm" type=disc> |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Establish professional and objective tone to the meeting. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Start and stop the meeting on time. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Establish and enforce the “rules” for the meeting. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Introduce the goals and agenda for the meeting. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Facilitate a process of decision and consensus making, but avoid participating in the content. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Make certain that all stakeholders participate and have their input heard. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Control disruptive or unproductive behavior. |
| <LI class=MsoNormal style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">Gather “Open Points” and follow up actions between sessions (use a simple Excel sheet for instance or “Meeting Minutes” template document.<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p></LI></UL></sectionDescription> |
| </sections> |
| <sections xmi:id="_sruWyAjqEdyj5bYZ0eCR5g" name="Define the rules of execution of each workshop session" |
| guid="_sruWyAjqEdyj5bYZ0eCR5g"/> |
| <sections xmi:id="_sruWxQjqEdyj5bYZ0eCR5g" name="Send invite" guid="_sruWxQjqEdyj5bYZ0eCR5g"/> |
| </org.eclipse.epf.uma:TaskDescription> |
