source/chapters/paperwork.adoc - dash/org.eclipse.dash.handbook - Git at Google

 [[paperwork]]
 == Committer Paperwork

 The Eclipse Foundation needs to ensure that all committers with write
 access to the code, web site, and issue tracking system understand their role in
 safeguarding the intellectual property of {forgeName}. The Eclipse Foundation also
 needs to ensure that we have accurate records of the people who are
 acting as change agents on the projects. To ensure that
 committers understand their role, and that that Eclipse Foundation has
 accurate records, committers must provide documentation asserting
 that they have read, understood, and will follow the committer guidelines, and to have
 their employer sign that they agree that the new committer
 can participate at {forgeName} and can contribute under the terms of the
 project license.

 All committers must complete the 'Committer Questionnaire' and provide documentation
 as described below.

 [[paperwork-questionnaire]]
 === Committer Questionnaire

 The {committerQuestionnaireUrl}[Committer Questionnaire] is an online form that
 must be completed by all new committers. This form offers two separate paths:
 one for committers who work for a member company that has provided a signed
 Member Committer Agreement, and one for everybody else.

 NOTE: The 'Committer Questionnaire' is accessible only after you have been elected as
 a committer on a project, either as an initial committer on a new project, or
 via election on an existing project.

 Only member companies that have provided a signed Member Committer Agreement
 will be listed as member companies in the Committer Questionnaire.

 [[paperwork-documents]]
 === Documents

 The exact nature of the documentation required is dependent on your
 employments status.

 [graphviz, paperwork, svg]
 .What paperwork do you need?
 ----
 digraph {
 	// Graph properties
 	bgcolor=transparent

     graph [ranksep="0.25", nodesep="0.25"]

 	// Nodes that define the key points in the process
 	node [shape=box;style=filled;fillcolor=white;fontsize=12]

 	start [label="Start"]
 	ica_ececf [label="Submit an ICA\nand ECECF"]
 	ica_contact [label="Submit an ICA\nand contact EMO Records"]
 	mca [label="Submit an MCA"]
 	final [label="You're done!"]

 	node [shape=diamond;style=filled;fillcolor=white;fontsize=10];

 	is_committer [label="Are you already\na committer?"]
 	is_member [label="Do you work for\na member company?"]
 	has_mca [label="Has your company\nprovided an MCA?"]
 	can_mca [label="Can your company\nprovide an MCA?"]
 	is_employed [label="Are you\nemployed?"]
 	is_self_employed [label="Are you\nself-employed?"]

 	start -> is_committer

 	is_committer -> final [label="Yes"]
 	is_committer -> is_member [label="No"]

 	is_member -> has_mca [label="Yes"]
 	is_member -> is_employed [label="No"]

 	is_employed -> ica_ececf [label="Yes"]
 	is_employed -> is_self_employed [label="No"]

 	is_self_employed -> ica_ececf [label="Yes"]
 	is_self_employed -> ica_contact [label="No"]

 	has_mca -> final [label="Yes"]
 	has_mca -> can_mca [label="No"]

 	can_mca -> mca [label="Yes"]
 	can_mca -> ica_ececf [label="No"]

 	ica_ececf -> final
 	ica_contact -> final
 	mca -> final

 }
 ----

 Documents must be printed, signed and then returned either by fax
 (using the fax number on the form) or as scanned images via email
 to {emoRecordsEmail}.

 [[paperwork-mca]]
 ==== Member Committer Agreement

 The {mcaUrl}[Member Committer Agreement] (MCA) is used by member companies to
 cover all of their employees who participate in Eclipse Foundation projects
 as committers.

 If your employer has provided a signed MCA, then you most likely do not
 require any additional paperwork.

 NOTE: MCAs make committer paperwork easy, especially if you
 work for a member company that employs multiple committers. With an MCA a
 company can provide signed documentation once, rather than once for each
 employee (as required for an Individual Committer Agreement).

 If your employer has not already provided an MCA, consult with your management
 team to determine who has the necessary authority to sign it on your company's
 behalf. Provide the MCA in advance of the completion of your committer election
 or new project creation to streamline the committer provisioning process.
 If you and your management team are not sure whether or
 not your employer has an MCA, ask mailto:{emoRecordsEmail}[EMO Records].

 If your employer is a member company that cannot provide a signed
 MCA, then you'll have to complete an Individual Committer Agreement and
 Eclipse Committer Employer Consent Form.

 [[paperwork-ica]]
 ==== Individual Committer Agreement

 The {icaUrl}[Individual Committer Agreement] (ICA) is used by committers
 who are not covered by an Member Committer Agreement.

 You will need to provide an ICA if:

 * You work for member company that has not signed a Member Committer Agreement;
 * You work for a company that is not a member of the Eclipse Foundation;
 * You are self employed or not employed; or
 * You are a student.

 If you provide an Individual Committer Agreement, and are employed
 or self-employed, then you also need an 'Eclipse Committer Employer'
 Consent Form.

 [[paperwork-ececf]]
 ==== Eclipse Committer Employer Consent Form

 Committers covered by an Individual Committer Agreement must document
 the consent of their employer when participating in Eclipse Foundation
 projects by providing an Eclipse Committer Employer Consent Form (ECECF).

 You will need to provide an {ececfUrl}[ECECF] if:

 * You work for member company that has not signed a Member Committer Agreement;
 * You work for a company that is not a member of the Eclipse Foundation; or
 * You are self-employed.

 If you are self employed, an owner of your own company, or
 have full ownership or part ownership in another company and has the
 authority to sign and submit the  Eclipse Committer Employer Consent Form
 on your own behalf, then they should do so.

 Alternatively, you may arrange for the company that is
 your principal business customer to sign and submit the
 Eclipse Committer Employer Consent Form on your behalf.

 [[paperwork-existing]]
 ==== Existing Committer

 If you are already a committer on an existing Eclipse Foundation project then
 additional paperwork may or may not be needed. The EMO IP Team will ask for
 additional documentation if required.

 If that MCA or ECECF already explicitly covers you for the
 new project, or that MCA or ECECF is universal (for all projects),
 then no additional paperwork is required

 If you are covered by an MCA or ECECF that does not include
 the new project, then the candidate must provide the documents as described
 above.

 [[paperwork-not-employed]]
 ==== Not Employed or Student

 If you are not employed or are a student, send a note to {emoRecordsEmail}
 explaining your not employed or student status.

 NOTE: We require this email because most new committers are employed by a company,
 the Eclipse Legal Team assumes that is the case for everyone, thus exceptions
 need to be noted.


 [[paperwork-faq]]
 === Frequently Asked Questions

 [qanda]
 What happens if I do not fill out the paperwork?::
 	Then you don't get your login and password for write-access to the
 	source code repository(s). Sorry. No exceptions.

 What happens if I cannot convince my employer to fill out the paperwork?::
 	The Eclipse Board of Directors has taken a firm position that if you are
 	employed then you must meet one of the scenarios described above. If you cannot
 	convince your employer to fill out the necessary paperwork, then you may
 	not have write-access to project resources. This is the
 	Board's position _even if_ you are working on {forgeName} projects on your
 	own time. We realize that this prevents some talented and desirable
 	people from being able to commit to the projects but this is our
 	IP risk reduction strategy.

 Where can I get help to discuss these documents with my management team? ::
 	The EMO and the Executive Director are happy to talk to your management
 	and senior executives about these (and other) legal documents to
 	help them understand why these documents are the best risk reduction
 	solution for everyone involved (The Eclipse Foundation, you, and your
 	employer); just contact us at license@eclipse.org.

 What formats can be used to submit paper documentation? ::
 	The Eclipse Foundation accepts any of the following formats for
 	submitting a paper form:
 	* Print, sign, and postal mail the form to the Eclipse Foundation;
 	* Print, sign, and fax the form to the Eclipse Foundation; or
 	* Print, sign, scan, and email to the scan as an attachment to the Foundation

 What Email address should I use to send scanned documents? ::
 	Email scans of the completed paperwork to EMO Records at {emoRecordsEmail}.

 What if a committer changes employers? ::
 	If you change employers, please contact {emoRecordsEmail}.
	[[paperwork]]
	== Committer Paperwork

	The Eclipse Foundation needs to ensure that all committers with write
	access to the code, web site, and issue tracking system understand their role in
	safeguarding the intellectual property of {forgeName}. The Eclipse Foundation also
	needs to ensure that we have accurate records of the people who are
	acting as change agents on the projects. To ensure that
	committers understand their role, and that that Eclipse Foundation has
	accurate records, committers must provide documentation asserting
	that they have read, understood, and will follow the committer guidelines, and to have
	their employer sign that they agree that the new committer
	can participate at {forgeName} and can contribute under the terms of the
	project license.

	All committers must complete the 'Committer Questionnaire' and provide documentation
	as described below.

	[[paperwork-questionnaire]]
	=== Committer Questionnaire

	The {committerQuestionnaireUrl}[Committer Questionnaire] is an online form that
	must be completed by all new committers. This form offers two separate paths:
	one for committers who work for a member company that has provided a signed
	Member Committer Agreement, and one for everybody else.

	NOTE: The 'Committer Questionnaire' is accessible only after you have been elected as
	a committer on a project, either as an initial committer on a new project, or
	via election on an existing project.

	Only member companies that have provided a signed Member Committer Agreement
	will be listed as member companies in the Committer Questionnaire.

	[[paperwork-documents]]
	=== Documents

	The exact nature of the documentation required is dependent on your
	employments status.

	[graphviz, paperwork, svg]
	.What paperwork do you need?
	----
	digraph {
	// Graph properties
	bgcolor=transparent

	graph [ranksep="0.25", nodesep="0.25"]

	// Nodes that define the key points in the process
	node [shape=box;style=filled;fillcolor=white;fontsize=12]

	start [label="Start"]
	ica_ececf [label="Submit an ICA\nand ECECF"]
	ica_contact [label="Submit an ICA\nand contact EMO Records"]
	mca [label="Submit an MCA"]
	final [label="You're done!"]

	node [shape=diamond;style=filled;fillcolor=white;fontsize=10];

	is_committer [label="Are you already\na committer?"]
	is_member [label="Do you work for\na member company?"]
	has_mca [label="Has your company\nprovided an MCA?"]
	can_mca [label="Can your company\nprovide an MCA?"]
	is_employed [label="Are you\nemployed?"]
	is_self_employed [label="Are you\nself-employed?"]

	start -> is_committer

	is_committer -> final [label="Yes"]
	is_committer -> is_member [label="No"]

	is_member -> has_mca [label="Yes"]
	is_member -> is_employed [label="No"]

	is_employed -> ica_ececf [label="Yes"]
	is_employed -> is_self_employed [label="No"]

	is_self_employed -> ica_ececf [label="Yes"]
	is_self_employed -> ica_contact [label="No"]

	has_mca -> final [label="Yes"]
	has_mca -> can_mca [label="No"]

	can_mca -> mca [label="Yes"]
	can_mca -> ica_ececf [label="No"]

	ica_ececf -> final
	ica_contact -> final
	mca -> final

	}
	----

	Documents must be printed, signed and then returned either by fax
	(using the fax number on the form) or as scanned images via email
	to {emoRecordsEmail}.

	[[paperwork-mca]]
	==== Member Committer Agreement

	The {mcaUrl}[Member Committer Agreement] (MCA) is used by member companies to
	cover all of their employees who participate in Eclipse Foundation projects
	as committers.

	If your employer has provided a signed MCA, then you most likely do not
	require any additional paperwork.

	NOTE: MCAs make committer paperwork easy, especially if you
	work for a member company that employs multiple committers. With an MCA a
	company can provide signed documentation once, rather than once for each
	employee (as required for an Individual Committer Agreement).

	If your employer has not already provided an MCA, consult with your management
	team to determine who has the necessary authority to sign it on your company's
	behalf. Provide the MCA in advance of the completion of your committer election
	or new project creation to streamline the committer provisioning process.
	If you and your management team are not sure whether or
	not your employer has an MCA, ask mailto:{emoRecordsEmail}[EMO Records].

	If your employer is a member company that cannot provide a signed
	MCA, then you'll have to complete an Individual Committer Agreement and
	Eclipse Committer Employer Consent Form.

	[[paperwork-ica]]
	==== Individual Committer Agreement

	The {icaUrl}[Individual Committer Agreement] (ICA) is used by committers
	who are not covered by an Member Committer Agreement.

	You will need to provide an ICA if:

	* You work for member company that has not signed a Member Committer Agreement;
	* You work for a company that is not a member of the Eclipse Foundation;
	* You are self employed or not employed; or
	* You are a student.

	If you provide an Individual Committer Agreement, and are employed
	or self-employed, then you also need an 'Eclipse Committer Employer'
	Consent Form.

	[[paperwork-ececf]]
	==== Eclipse Committer Employer Consent Form

	Committers covered by an Individual Committer Agreement must document
	the consent of their employer when participating in Eclipse Foundation
	projects by providing an Eclipse Committer Employer Consent Form (ECECF).

	You will need to provide an {ececfUrl}[ECECF] if:

	* You work for member company that has not signed a Member Committer Agreement;
	* You work for a company that is not a member of the Eclipse Foundation; or
	* You are self-employed.

	If you are self employed, an owner of your own company, or
	have full ownership or part ownership in another company and has the
	authority to sign and submit the Eclipse Committer Employer Consent Form
	on your own behalf, then they should do so.

	Alternatively, you may arrange for the company that is
	your principal business customer to sign and submit the
	Eclipse Committer Employer Consent Form on your behalf.

	[[paperwork-existing]]
	==== Existing Committer

	If you are already a committer on an existing Eclipse Foundation project then
	additional paperwork may or may not be needed. The EMO IP Team will ask for
	additional documentation if required.

	If that MCA or ECECF already explicitly covers you for the
	new project, or that MCA or ECECF is universal (for all projects),
	then no additional paperwork is required

	If you are covered by an MCA or ECECF that does not include
	the new project, then the candidate must provide the documents as described
	above.

	[[paperwork-not-employed]]
	==== Not Employed or Student

	If you are not employed or are a student, send a note to {emoRecordsEmail}
	explaining your not employed or student status.

	NOTE: We require this email because most new committers are employed by a company,
	the Eclipse Legal Team assumes that is the case for everyone, thus exceptions
	need to be noted.


	[[paperwork-faq]]
	=== Frequently Asked Questions

	[qanda]
	What happens if I do not fill out the paperwork?::
	Then you don't get your login and password for write-access to the
	source code repository(s). Sorry. No exceptions.

	What happens if I cannot convince my employer to fill out the paperwork?::
	The Eclipse Board of Directors has taken a firm position that if you are
	employed then you must meet one of the scenarios described above. If you cannot
	convince your employer to fill out the necessary paperwork, then you may
	not have write-access to project resources. This is the
	Board's position _even if_ you are working on {forgeName} projects on your
	own time. We realize that this prevents some talented and desirable
	people from being able to commit to the projects but this is our
	IP risk reduction strategy.

	Where can I get help to discuss these documents with my management team? ::
	The EMO and the Executive Director are happy to talk to your management
	and senior executives about these (and other) legal documents to
	help them understand why these documents are the best risk reduction
	solution for everyone involved (The Eclipse Foundation, you, and your
	employer); just contact us at license@eclipse.org.

	What formats can be used to submit paper documentation? ::
	The Eclipse Foundation accepts any of the following formats for
	submitting a paper form:
	* Print, sign, and postal mail the form to the Eclipse Foundation;
	* Print, sign, and fax the form to the Eclipse Foundation; or
	* Print, sign, scan, and email to the scan as an attachment to the Foundation

	What Email address should I use to send scanned documents? ::
	Email scans of the completed paperwork to EMO Records at {emoRecordsEmail}.

	What if a committer changes employers? ::
	If you change employers, please contact {emoRecordsEmail}.