| <?xml version="1.0" encoding="UTF-8"?> |
| <org.eclipse.epf.uma:TaskDescription xmi:version="2.0" xmlns:xmi="http://www.omg.org/XMI" xmlns:org.eclipse.epf.uma="http://www.eclipse.org/epf/uma/1.0.6/uma.ecore" xmlns:epf="http://www.eclipse.org/epf" epf:version="1.5.1" xmlns:rmc="http://www.ibm.com/rmc" rmc:version="7.5.1" xmi:id="-ffYBUOhR5mZssG9eZxktmg" name="organise_workshop,_sruWxAjqEdyj5bYZ0eCR5g" guid="-ffYBUOhR5mZssG9eZxktmg" authors="Jerome Boyer" changeDate="2008-09-05T10:15:44.000-0700" version="1.0.0"> |
| <mainDescription><a id="XE_workshop__organize" name="XE_workshop__organize"></a> |
| <p class="MsoNormal" style="MARGIN: 3pt 0cm"> |
| To make the better use of the development and business team's time it is important to plan in advance the workshop |
| sessions and to clearly state what is in the agenda. We recommend organizing the day in two parts: |
| </p> |
| <ul style="MARGIN-TOP: 0cm" type="disc"> |
| <li style="MARGIN: 3pt 0cm; mso-list: l0 level1 lfo1; tab-stops: list 36.0pt"> |
| Do morning discovery workshop using elicitation techniques with the project stakeholders and subject matter expert. |
| During the&nbsp;rule harvesting phase the analyst team may want to use the rule template document to enter the rule |
| description and use some simple diagramming techniques to define the business entities (A good tool is the UML |
| class diagram but without the details of the methods) |
| </li> |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l0 level1 lfo1; tab-stops: list 36.0pt"> |
| Second part of the day is used by&nbsp;the analyst and development team to perform analysis activities and later on |
| to author the rules. |
| </li> |
| </ul> |
| <p class="MsoNormal" style="MARGIN: 3pt 0cm"> |
| As explained in <a class="elementLink" |
| href="./../../practice.tech.abrd.base/guidances/concepts/cycle_approach_7FA44D8F.html" |
| guid="_ftAoIAjrEdyj5bYZ0eCR5g">Cycle Approach to Rules Development</a> the discovery workshops are in phase 1, 2, and |
| 3, but with different frequency of occurrence. Phase 1 and 2, the workshops can be set every morning, but starting on |
| phase 3 it could happen every two days or more (but never more than a week to keep the focus and efficiency in the |
| process).<br class="MsoNormal" style="MARGIN: 3pt 0cm" /> |
| </p> |
| <p class="MsoNormal" style="MARGIN: 3pt 0cm"> |
| The team should verify to have access to a dedicated meeting room with white boards, pencils, paper; post it, and |
| potentially a UML tool to quickly develop diagrams.. |
| </p></mainDescription> |
| <sections xmi:id="_sruWyQjqEdyj5bYZ0eCR5g" name="Select a decision point" guid="_sruWyQjqEdyj5bYZ0eCR5g"/> |
| <sections xmi:id="_sruWxwjqEdyj5bYZ0eCR5g" name="Set the agenda" guid="_sruWxwjqEdyj5bYZ0eCR5g"/> |
| <sections xmi:id="_sruWxgjqEdyj5bYZ0eCR5g" name="Name a moderator" guid="_sruWxgjqEdyj5bYZ0eCR5g"> |
| <sectionDescription><p class="MsoNormal" style="MARGIN: 3pt 0cm">
 |
| To organize the session the project team may need to name a moderator responsible of managing the meeting and keeping
 |
| the team on track. His other roles are:
 |
| </p>
 |
| <ul style="MARGIN-TOP: 0cm" type="disc">
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Establish professional and objective tone to the meeting.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Start and stop the meeting on time.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Establish and enforce the "rules" for the meeting.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Introduce the goals and agenda for the meeting.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Facilitate a process of decision and consensus making, but avoid participating in the content.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Make certain that all stakeholders participate and have their input heard.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Control disruptive or unproductive behavior.
 |
| </li>
 |
| <li class="MsoNormal" style="MARGIN: 3pt 0cm; mso-list: l1 level1 lfo2; tab-stops: list 36.0pt">
 |
| Gather "Open Points" and follow up actions between sessions (use a simple Excel sheet for instance or "Meeting
 |
| Minutes" template document.
 |
| </li>
 |
| </ul></sectionDescription> |
| </sections> |
| <sections xmi:id="_sruWyAjqEdyj5bYZ0eCR5g" name="Define the rules of execution of each workshop session" guid="_sruWyAjqEdyj5bYZ0eCR5g"/> |
| <sections xmi:id="_sruWxQjqEdyj5bYZ0eCR5g" name="Send invite" guid="_sruWxQjqEdyj5bYZ0eCR5g"/> |
| </org.eclipse.epf.uma:TaskDescription> |
