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| <td ALIGN=LEFT width="60%"><font class=indextop>project proposal provisioning</font><br> |
| <font class=indexsub>project proposal provisioning </font></td> |
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| <p style="border-style: dashed"><b><font face="Arial,Helvetica" size="+1">These |
| pages are out-of-date. <br> |
| Revised and corrected versions of these pages are being developed. <br> |
| Please verify with all information on these pages with the <a href="mailto:emo@eclipse.org">EMO</a>.</font></b></p> |
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| This document describes the infrastructure for Project Proposals (proposals |
| for new projects within an existing Top-Level Project) at eclipse.org. The <a href="toplevelproposal.html">Top-Level |
| Project Proposal Provisioning</a> document describes the process for projects |
| that propose a new PMC. These documents follow the Eclipse Project Lifecyle |
| as described in the <a href="../org/documents/Eclipse%20Development%20Process%202003_11_09%20FINAL.pdf">Eclipse |
| Development Process</a> and are intended to complement the information |
| provided there. In general all inquiries related to project provisioning |
| can be sent to the <a href="mailto:emo@eclipse.org">EMO</a> . <br> |
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| Eclipse project proposal review infrastructure</font></b></td> |
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| <td> <img src="proposal.jpg" width="180" height="310"></td> |
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| <p>When a declaration is made to the EMO, the initiating individual works |
| with a PMC to create a proposal which begins the proposal phase. See the |
| <a href="main.html">Project Provisioning</a> document and review archives |
| of previous successful proposals on the <a href="../proposals/main.php">Proposals</a> |
| page for more details about this process. During the proposal phase the |
| project is provisioned with two items:<br> |
| <br> |
| 1 - a website in the proposals directory on eclipse.org, and <br> |
| 2 - a <a href="#newsgroups">newsgroup</a> to open discussions. <br> |
| <br> |
| Please consult the <a href="#checklist">checklist</a> below for items |
| required to create the proposal website and the newsgroup. Each of the |
| deliverables can be emailed to the <a href="mailto:emo@eclipse.org">EMO</a>. |
| <br> |
| <br> |
| At the end of the Proposal Phase is the <a href="#creationreview">Creation |
| Review</a>. During the proposal phase you may consider an <a href="#pr">Announcment |
| Press Release</a>, or you may decide to do the release after the Creation |
| Review and as part of the launch of the <a href="projectvalidation.html">Project |
| Validation</a> phase. <br> |
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| <a name="newsgroups"></a>Proposal newsgroups</font></b></td> |
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| <td colspan "4"> In this phase, the newsgroup is created last for several |
| reasons. Many newsreaders actively inform their users of the existance of |
| a new newsgroup so when we first created all the infrastructure in a single |
| big bang, the project leaders didn't have enough time to populate the main |
| web page of the proposal before it was "pre-announced" by the |
| newsreader software. We now wait for the main web page to be complete before |
| the newsgroups are created. We then post an initial message, inviting people |
| to visit the newly created project page to learn more about the project. |
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| <a name="creationreview"></a>Creation review </font></b></td> |
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| <p>The creation review is scheduled roughly one to two months after the |
| proposal is made public to ensure sufficient time to receive and respond |
| to feedback received from the community. The creation review meeting will |
| include the proposed project lead, members of the hosting Top-Level Project |
| PMC and staff of the Eclipse Foundation. The review format is teleconference, |
| and is open to the eclipse membership at large (but not the general public). |
| Notifications of creation review meetings are sent to the eclipse membership |
| mailing list by the EMO. <br> |
| <br> |
| The two key criteria in successfully passing the creation review are: |
| <ol> |
| <li>does the project have a community of contributors and committers who |
| are willing to work towards making this a success? <br> |
| </li> |
| <li>does the project have a technology scope and focus which will have |
| a reasonable likelihood of success</li> |
| </ol> |
| <p> Although the creation review is a relatively informal meeting, the proposed |
| project leads will be expected to make a brief presentation to the review |
| committee. The presentation should include a brief summary of the project |
| proposal, in addition to comments about the community response to the |
| proposal, current project participants, initial implementation focus and |
| future directions. The presentation slides will be posted to the proposal |
| site before the review. You can view previous sucessful creation review |
| slide presentations in the <a href="../proposals/main.html">Proposal Archives</a>. |
| <br> |
| <br> |
| Upon a successful review the PMC will recommend creation of the project |
| for the EMO's final approval. |
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| <a name="checklist"></a>Project proposal provisioning checklist </font></b></td> |
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| <p><b>Item</b></p> |
| </td> |
| <td width="23%"><b> Description</b></td> |
| <td width="43%"><b>Project team deliverable</b></td> |
| <td width="13%"><b>Review by</b></td> |
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| <td width="21%" >Proposal published on static web pages </td> |
| <td width="23%">pages published in eclipse.org/proposals directory, linked |
| from projects main page</td> |
| <td width="43%">-HTML documents (where possible) <br> |
| - in this stage no access is granted to the static webpages, therefore an |
| approved draft for posting should be delivered 48 hours before launch date. |
| The project team then has a one-day cycle to review the proposal as it will |
| be published. </td> |
| <td width="13%">EMO and PMC </td> |
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| <td width="21%" >Project Short Name</td> |
| <td width="23%">The name for the proposal subdirectory on which the newsgroup, |
| mailing list, and CVS addresses will be based </td> |
| <td width="43%">- a 3-6 character short name or acronym for the project title |
| </td> |
| <td width="13%">EMO and PMC </td> |
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| <td width="21%" >Project Description</td> |
| <td width="23%">a brief description of the project (1 paragraph) for the top-level |
| project home page</td> |
| <td width="43%">- one paragraph description of the proposal</td> |
| <td width="13%">EMO and PMC </td> |
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| <td width="21%" >Newsgroup</td> |
| <td width="23%">the initial newsgroup for soliciting feedback on the proposal</td> |
| <td width="43%">- confirmation of newsgroup name in format news://news.eclipse.org/<br> |
| eclipse.[top-level project].[shortname}<br> |
| - the newsgroup is the last item to be released on launch day<br> |
| - the preparation cycle is 3-6 hours, therefore a confirmed name 24 hours |
| before the launch is preferred. </td> |
| <td width="13%">EMO and PMC </td> |
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| <td width="21%" >Newsgroup description </td> |
| <td width="23%">3 line newsgroup description that appears on the <a href="../newsgroups/index.html" target="_top">Newsgroups |
| main page </a></td> |
| <td width="43%">- newsgroup description/invitation to participate</td> |
| <td width="13%">EMO and PMC </td> |
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